This required section givesthe name of the individualwriting this letter and thepurpose of the letter.Press [Ctrl+F1] for moreinformation.This optional section enablesyou to include a paragraphasking for additionalinformation about theorganization. Press [Ctrl+F1]for more information.This optional section enablesyou to include a paragraphoffering to make a charitablecontribution. Press [Ctrl+F1]for more information.This required section stateswhere to send the information.You may also state the namesof persons who have copies orrecords regarding this letter.Press [Ctrl+F1] for moreinformation.
REQUIRED TRANSFER SECTIONCount Field 1 1 TO DATE
REQUIRED OPENING SECTION (SECTION 1 OF 4) [Optional - From Address]
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: I am interested in your organization and its goals. Please send me information that explains your organization.
This required section includes the names and addresses of the personrequesting the information and the person to whom this letter willbe sent. The salutation and an opening paragraph are also included.Access the Expert Guide for more information.Enter an X to include the name and address of the person requestingthe information.Enter the name of the person requesting the information or edit theinformation as desired. Press [F2] to select and paste a recordfrom the Address Manager.Enter the person's street address or edit the information asdesired.Enter the person's extended street address or edit the informationas desired.Enter the person's city or edit the information as desired.Enter the person's state/province or edit the information asdesired. Press [F8] to select a state from the selection box.Enter the person's zip/postal code or edit the information asdesired.Enter an X to include the person's country, if outside the UnitedStates.Enter the country or edit the information as desired.Using the format MM/DD/YYYY, enter the date of the letter or editthe information as desired.Enter the personal title and name of the contact person. Press [F2]to select and paste a record from the Address Manager.Enter the title of the contact person or edit the information asdesired.Enter the name of the organization to whom this letter is being sentor edit the information as desired. Press [F2] to select and pastea record from the Address Manager.Enter the organization's street address or edit the information asdesired.Enter the organization's extended street address or edit theinformation as desired.Enter the organization's city or edit the information as desired.Enter the organization's state/province or edit the information asdesired. Press [F8] to select a state from the selection box.Enter the organization's zip/postal code or edit the information asdesired.Enter an X to include the organization's country, if outside theUnited States.Enter a salutation or edit the information as desired. Press [F8]to select a salutation from the selection box. NOTE: If thesalutation or the following name field are left blank, it will notbe printed.If previously entered, a contact person's name will be transferredto this field. You may also edit the information as desired.Enter an X to select a program-supplied paragraph to state thepurpose of the letter.Enter an X to compose your own opening paragraph.Use this space to state the purpose of this letter.
Dear
OPTIONAL ADDITIONAL INFORMATION SECTION (SECTION 2 OF 4) I would also appreciate information regarding membership require- ments, including frequency of meetings and dues requirements.
Enter an X to include a paragraph requesting additional informationabout the organization. Access the Expert Guide for moreinformation.Enter an X to include a program-supplied paragraph requestinginformation about membership requirements, dues, etc.Enter an X to include your own paragraph requesting additionalinformation.Use this space to compose your own paragraph.
OPTIONAL CONTRIBUTION SECTION (SECTION 3 OF 4) In addition, I am also interested in making a charitable contribution to your organization. Before doing so, however, I would like to receive information concerning your organization's budget and administrative costs. If possible, please send a copy of your most recent financial report.
Enter an X to include a paragraph offering to make a charitablecontribution after looking over the financial reports. Access theExpert Guide for more information.Enter an X to include a program-supplied paragraph.Enter an X to include your own paragraph about a charitablecontribution.Use this space to compose your own paragraph.
REQUIRED CLOSING SECTION (SECTION 4 OF 4) Please send this information to the above address. If you have questions or need additional information, please contact me at the address given above. I can also be contacted by phone at extension or extension . A fax can be sent to . Thank you for your assistance. [Optional enclosure and carbon copy lines]
This required section provides for a closing paragraph. The closingparagraph should state where the information is to be sent and howthe company may contact you. Access the Expert Guide for moreinformation.Enter an X to select a program-supplied sentence that tells whereto send the information.Enter an X to include your own closing paragraph.Use this space to close the letter.Enter an X to request that you be contacted by mail and/or phone.Enter an X to include phone numbers where you can be reached.Enter an X to include a phone number where you can be reachedduring non-business hours.Enter a non-business phone or edit the information as desired.Enter an X to include a phone extension number.Enter a phone extension number or edit the information as desired.Enter an X to include a phone number where you can be reachedduring business hours.Enter a business phone number or edit the information as desired.Enter an X to include a facsimile number.Enter a facsimile number or edit the information as desired.Enter a closing or edit the information as desired. Press [F8] toselect a closing from the selection box.The program completes the name by transferring the information froma previous section. If desired, you may change the name withoutaffecting earlier data.Enter an X to include a listing of attachments, enclosures, orpersons to whom copies of the letter are being sent.Use this space to enter information regarding enclosures or copies.Press [F8] to make a selection from the selection box. For example,"Enclosure" or "Copy To".Use this space to enter corresponding information. For example, adescription of the enclosure(s) or the name of a party receiving acopy.
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